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Woven By Toyota

Assistant Manager, Workplace Operations and Administration

アシスタントマネージャー、職場運営および管理

Tags: Full-time, 6~8 YOE, Business Japanese

Tokyo, Japan / Susono, Shizuoka, Japan・Fetched 26 days ago

Job Description

Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society.

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.


Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society.

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.

TEAM
The Administration Team is responsible for the overall administrative operations of the Woven City Management (WCM) organization. The team is located within the Project Governance organization, which is responsible for administrative functions. The team provides operational support to WCM as a whole.

You will improve the workplace environment and promote efficiency and standardization of daily operations to help members so they can focus and maximize their work. You will report to the manager of the Administration team and this role's workplace type is hybrid.

For more information about Woven City, please visit: https://www.woven-city.global/

WHO ARE WE LOOKING FOR
We are looking for an administrative assistant manager, who can play the key role in operational tasks such as executing facilities operations, improvements, and communication events for WCM.


RESPONSIBILITIES:
  • Oversee day-to-day facilities/administrative operations to effectively manage WCM offices to achieve operational efficiency and hospitality
  • Plan for future facility needs based on company growth and operational requirements
  • Develop administrative operations and maintain guidelines and related documents
  • Plan, coordinate, and execute internal staff events, promoting team cohesion and a positive workplace culture while managing logistics such as venues, catering, and scheduling
  • Monitor and control the operational budget, ensuring cost-effectiveness and financial prudence
  • Build and maintain positive relationship with all WCM employees, contractors and supplier personnel
  • You will require frequent business trips to Susono city and the other offices before and after the pre-opening of Woven City


    • MINIMUM QUALIFICATIONS:
  • 5+ years of experience in facility management, office services, administration, or office manager is required
  • Manage multiple tasks and being comfortable with ambiguity situations
  • Ability to improve, maintain the workplace by communicating and negotiating with employees
  • Experience proactively addressing and resolve complex challenges while trying to find opportunities for improvement
  • Proficiency in native level Japanese and business level English


    • NICE TO HAVES:
  • Mindset of helping others
  • Communicate with other members and stakeholders cheerfully
  • Event management experience
  • Comfortable to use applications such as CAD, Adobe Photoshop, Adobe Illustrator


    • All interviews will be arranged via Google Meet, unless otherwise stated.

    WHAT WE OFFER
    ・Competitive Salary - Based on experience
    ・Work Hours - Flexible working time with NO core-hours
    ・Paid Holiday - 20 days per year (prorated)
    ・Sick Leave - 6 days per year (prorated)
    ・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
    ・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
    ・In-house Training Program (software study/language study)

    Our Commitment
    ・We are an equal opportunity employer and value diversity.
    ・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.