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Woven By Toyota

Workplace Services Specialist

職場サービススペシャリスト

Tags: Full-time, 4~5 YOE, Business Japanese

Tokyo, Tokyo, Japan・Fetched 24 days ago

Job Description

About Woven by Toyota
Woven by Toyota, a part of the Toyota Group, is challenging the current state of mobility through human-centric innovation and empowering mobility transformation. Through our AD/ADAS technology, our automotive software development platform Arene OS, our mobility test course Toyota Woven City, and Toyota’s growth fund, Woven Capital, we are pioneering the movement of people, goods, information, and energy, weaving a future of enhanced safety, connectivity and well-being for all.

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About Woven by Toyota
Woven by Toyota, a part of the Toyota Group, is challenging the current state of mobility through human-centric innovation and empowering mobility transformation. Through our AD/ADAS technology, our automotive software development platform Arene OS, our mobility test course Toyota Woven City, and Toyota’s growth fund, Woven Capital, we are pioneering the movement of people, goods, information, and energy, weaving a future of enhanced safety, connectivity and well-being for all.

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TEAM
The Corporate Real Estate and Workplace Services team offers the working environment and services that provide a concept of agile and empiricism to meet our company's objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Corporate Real Estate and Workplace Services team takes an assessment between the office usages and the business requirements as a trusted professional advisor from a real estate and facilities perspective.

WHO ARE WE LOOKING FOR?
The Workplace Services Specialist will assure the employees of Woven by Toyota across our sites are enabled to do their best work in a safe, healthy, inclusive space they will love coming to work in. Reporting to the Workplace Services Manager (based in Tokyo), you will support the daily operations of multiple locations in Japan to provide more productive and efficient services to the employees.

Our Corporate Real Estate and Workplace Services team supports multiple sites in Tokyo and beyond. They take great care and pride in creating and maintaining exceptional workspaces where our teams can thrive.



RESPONSIBILITIES
  • Organizing, sharing, and disseminating information related to office rules and usage
  • Coordinating and managing the disaster safety confirmation process, leading system setup and functionality enhancements, and collaborating with other departments
  • Handling employee requests and inquiries related to office matters while ensuring smooth communication
  • Implementing improvements to enhance efficiency and service quality, including coordination with other departments
  • Managing vendor relationships
  • Handling procurement and expense processing, including future cost allocation management
  • Collaborating with and supporting team members with disabilities


    • MINIMUM QUALIFICATIONS
  • 5+ years of experience in Office Administrations or General Affairs
  • Proficiency in Japanese language as the role requires daily communications with local vendors
  • Fluency in English as the role requires communication with foreign employees
  • Familiar with Microsoft Office or Google Suite
  • Good communication skills for smooth business operations internally and cross-functionally
  • Comfort with a high-growth company, where everyone is encouraged to participate in and contribute across all teams


    • NICE TO HAVES
  • 3+ years of work experience in a multinational corporation


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    Important Points
    ・All interviews will be arranged via Google Meet, unless otherwise stated.
    ・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
    ・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

    WHAT WE OFFER
    ・Competitive Salary - Based on experience
    ・Work Hours - Flexible working time
    ・Paid Holiday - 20 days per year (prorated)
    ・Sick Leave - 6 days per year (prorated)
    ・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
    ・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
    ・Housing Allowance
    ・Retirement Benefits
    ・Rental Cars Support
    ・In-house Training Program (software study/language study)

    Our Commitment
    ・We are an equal opportunity employer and value diversity.
    ・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.