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Woven By Toyota

Assistant Facilities Manager, Workplace Operations

アシスタントファシリティマネージャー、ワークプレイスオペレーションズ

Tags: Full-time, 4~5 YOE, Business Japanese

Tokyo, Tokyo, Japan・Fetched 30+ days ago

Job Description

About Woven by Toyota
Woven by Toyota, a part of the Toyota Group, is challenging the current state of mobility through human-centric innovation and empowering mobility transformation. Through our AD/ADAS technology, our automotive software development platform Arene OS, our mobility test course Toyota Woven City, and Toyota’s growth fund, Woven Capital, we are pioneering the movement of people, goods, information, and energy, weaving a future of enhanced safety, connectivity and well-being for all.

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About Woven by Toyota
Woven by Toyota, a part of the Toyota Group, is challenging the current state of mobility through human-centric innovation and empowering mobility transformation. Through our AD/ADAS technology, our automotive software development platform Arene OS, our mobility test course Toyota Woven City, and Toyota’s growth fund, Woven Capital, we are pioneering the movement of people, goods, information, and energy, weaving a future of enhanced safety, connectivity and well-being for all.

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TEAM
The Workplace Operations team offers the working environment and services that provide a concept of agile and empiricism to meet our company’s objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Workplace Operations team takes an assessment between the office usages and the business requirements as a trusted professional advisor from a real estate and facilities perspective.

WHO ARE WE LOOKING FOR?
Assistant Facilities Manager will assure the employees of Woven by Toyota across our sites are enabled to do their best work in a safe, healthy, inclusive space they will love coming to work in. Reporting to the Senior Facilities Manager (based in Tokyo), you will support multi-site facilities operations for Japan, providing consistency and direction to vendors, and partners.

Our Workplace Operations team supports multiple sites in Tokyo and beyond. They take great care and pride in creating and maintaining exceptional workspaces where our teams can thrive.



RESPONSIBILITIES
  • Support Senior Facilities Manager managing the facilities budget for the headquarters office.
  • Collaborate cross-functionally with internal departments (IT, HR, Finance, Legal, Communications & Marketing etc.) to ensure a consistent employee experience and operational efficiencies.
  • Work closely with the department's PIC to understand business needs and help ensure that operations run smoothly from a workplace perspective.
  • Understand office equipment and develop and implement necessary maintenance plans to ensure operations are not disrupted.
  • Work closely with FP&A manager(s) to manage budget and spend, ensuring the right services at the right time & at the right spend.
  • Manage, streamline & develop workflows for all the day-to-day Facilities Operations at each site including repairs and maintenance, janitorial, security, utilities, and property services.
  • Work with property management & landlords to manage/maintain all specialty building services; HVAC, life safety, plumbing, electrical, etc.
  • Maintain good working relationships with our landlords and perform lease management including working with other Operations teams (Legal, Finance, IT, etc…) as needed.
  • Communicate with vendors and engineers to ensure facilities' expectations are aligned.
  • Continually develop & maintain vendor selections, scope & contracts.


    • MINIMUM QUALIFICATIONS
  • 5+ years of experience in Facilities, Office Administrations or General Affairs.
  • Proficiency in Japanese language as the role requires day-to-day communications with local suppliers.
  • Experience negotiating with and managing subcontractors, vendors, landlords, property managers, etc.
  • Innovative and able to think outside of box to solve complex issues.
  • Strong comfort with a high-growth company, where everyone is encouraged to participate in and contribute across all teams.


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    Important Points
    ・All interviews will be arranged via Google Meet, unless otherwise stated.
    ・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
    ・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

    WHAT WE OFFER
    ・Competitive Salary - Based on experience
    ・Work Hours - Flexible working time
    ・Paid Holiday - 20 days per year (prorated)
    ・Sick Leave - 6 days per year (prorated)
    ・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
    ・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
    ・Housing Allowance
    ・Retirement Benefits
    ・Rental Cars Support
    ・In-house Training Program (software study/language study)

    Our Commitment
    ・We are an equal opportunity employer and value diversity.
    ・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.